Legalization of Canadian documents for use in Kazakhstan
Before travelling to Kazakhstan for the purpose of work, we recommend you to read the requirements for legalization of documents issued in Canada.
Please note that Canada is not a party to the Hague Convention of October 5, 1961, which abolishes the requirements for legalizing foreign documents. Therefore, apostille is not applied in Canada.
Documents issued in Canada or certified by a Canadian notary will have legal force in Kazakhstan if they have a consular legalization mark on them. For example, these are the following documents:
Diplomas, certificates + supplements to them, certificates of education
Police clearance certificate
Birth certificates of children
Certificates of marriage, divorce, other extracts from civil registration authorities
Certificates of pilots and sailors
Power of attorney and other official documents
Note: In practice, police clearance certificate, notarized power of attorney are legalized in original.
Birth and marriage certificates, diplomas and other documents are certified as notarized copies of these documents.
DOCUMENT LEGALIZATION PROCEDURE
For consular legalization, it is required to:
1.Certify the document at the Ministry of Foreign Affairs of Canada You will receive a red seal from the Department of authentication and document services of the Ministry of Foreign Affairs of Canada on your document, certifying the authenticity of the signature of the Canadian official or notary.
2.Legalize the document at the Embassy of the Republic of Kazakhstan in Canada You will receive a blue seal of the consular office of the Republic of Kazakhstan on the document, certifying the authenticity of the signature of the Embassy official
3.Translate the document into the state or Russian language and notarize it The translation can be notarized by the Embassy of the Republic of Kazakhstan in Canada and by any notary in Kazakhstan.
After passing these procedures, the legalization of the document will be completed and the document can be used in Kazakhstan.
Important: Documents submitted for consular legalization must comply with the established requirements of the Ministry of Foreign Affairs of Canada and the Embassy of the Republic of Kazakhstan in Canada.
In particular, documents must:
contain requisites, the presence of which is mandatory (number, date, signature, seal);
be without erasures, additions, crossed out words and other unspecified corrections are not allowed;
not be written in pencil;
the document text must be clear, and the officials' signatures and the seal imprints on the documents should be clear.
Documents are legalized by the Department of authentication and document services of the Ministry of Foreign Affairs of Canada on a free basis.
The consular fee of the Embassy of the Republic of Kazakhstan in Canada is 35 US dollars per document.
Terms of legalization
The period of legalization of the document at the Ministry of Foreign Affairs of Canada may take up to 20 working days from the date of application.
Legalization of the document at the Embassy of the Republic of Kazakhstan in Canada is carried out within 3 working days from the application date. If additional verification is required, the period may be extended up to 30 calendar days.
Example of a legalized document
This is how the reverse side of the last page of the legalized document looks like (see below)
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NUR-SULTAN (East Kazakhstan, Pavlodar, Karaganda)
25, Syganak str. 5th floor, Ansar BC 010000, Kazakhstan Tel.: +7 (7172) 550-550
ALMATY (Shymkent, Taraz, Taldykorgan)
150, Bogenbai batyr str. 9th floor, Kadam Invest BC 050012, Kazakhstan Tel.: +7 (727) 244-75-71
ATYRAU (Uralsk, Aksai)
23, Kulmanov str. 7th floor, Isker BC 060011, Kazakhstan Tel.: +7 (7122) 27-00-33
AKTAU (Aktobe, Kyzylorda)
14 micr., 61 building 4th floor, Zvezda Aktau BC 130000, Kazakhstan Tel.: +7 (7292) 47-00-91